Part Time Administrative Assistant, TIB MOLBIOL LLC
Provide analytical and specialized administrative support to executive and department managers. May handle special projects and execute research and data analysis tasks. Analyze problems and data, prepare reports and offer recommendations. Coordinate activities between departments and outside parties. Contact company employees at all organizational levels to gather information and prepare reports. Work is generally of a critical or confidential nature. Represent the department in a polished and professional manner.
Support assigned manager and team with a variety of routine to advanced administrative and operational activities including but not limited to:
Schedule and coordinate onsite/offsite meetings and/or larger scale events.
Coordinate domestic and international travel and conference calls.
Coordinate interview scheduling, office moves, office supply management and vendor relationships.
Perform bookkeeping tasks such as invoicing, monitoring accounts and budget tracking.
Coordinating the preparation of department budget including monitoring expenses against budget and researching and analyzing discrepancies.
Create and submit purchase orders and compile expense reports.
Provide support on editing and formatting departmental documents such as memos, reports, presentations, and legal documentation that may require data gathering from multiple components.