Accounts Payable/Receptionist

Storybook Homes

Accounts Payable/Receptionist

Job Summary:

The main function of the Receptionist/Clerical position is to greet clients/vendors on the phone and in the office as well as perform clerical tasks as needed.

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Primary Responsibilities

• Greet clients and vendors
• Answer phones
• Open, date stamp, and distribute all in-coming mail
• Process and post Sub-Contractor invoices
• Accounts payable scanning/filing
• Pre-Lien filing
• Insurance Certificate updating and filing
• Maintain copier with paper/toner as needed
• Collect and distribute incoming faxes
• Keep kitchen, supply room, and bathroom areas maintained until cleaning services
• Assist with office, household supply inventory and upkeep
• Assist Purchasing with data entry as needed
• Prepare correspondence and mailings as directed
• Maintain all incoming and outgoing Transmittal Logs
• Maintain Sign In & Sign Out log
• Provide courier services to government agencies
• Complete projects/tasks as assigned by depts, Office Manager and/or management

REPORTS TO

• Office Manager
• Controller

POSITION WITHIN THE ORGANIZATIONAL STRUCTURE

• Support Staff: Office staff, Accounts Payable

BEHAVIORAL TRAITS, SKILLS REQUIRED

• Professional Appearance
• Excellent verbal and written communication skills, as interaction and collaboration will take place within all levels of management
• Proficient in all Microsoft Office products
• Motivated self-starter
• Attention to detail and accuracy
• Planning and organization
• Ability to read, write and speak English
• Able to sit for long periods of time

REQUIRED EDUCATION

• High school diploma

***I understand that this is a general job description under team supervision and that the duties listed above may vary, be improved upon, or removed depending on need. ***